Documentation of Industrial Sites
All industrial sites require documentation of their site activities. One
of my projects for a gas supply company was to document their sites for
two different purposes:
About the Site
This was basically a visitor's pack that would be sent to anyone wishing
to visit the site, and included the following:
- A brief summary of the activities carried out at the site.
- A road map showing how to get there.
- A plan of the site, showing all the major buildings, roads and
- Details of how to register at the gatehouse and obtain a vistor's
- Hazards, restricted areas, and safety procedures.
- Evacuation procedure.
Site Emergency Plan
This describes the actions to be taken in the event of an emergency,
including the following:
- The appointment of an emergency controller, an assembly controller,
and various other staff to carry out specific roles during the incident.
- How to perform a head count of everyone who has evacuated the site
and arrived at the assembly point, and what to do if anyone is missing.
- The location of emergency equipment.
- A list of hazardous substances held at the site.
- A list of industrial and residential neighbours who might be affected
by the incident.
- Procedures for handing over control of the incident to the Emergency
Services when they arrive.
- How to deal with bomb threats and other malicious activities.
- How to communicate with the press.
The Site Emergency Plan has to be approved by the Emergency Services. It
can be re-written for presentation purposes and distributed to staff,
provided it conforms to the approved procedure.
Mike Gascoigne, Write_on
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